Senior Program Manager

Job Description

Senior Program Manager

ABOUT US: 

The Community Health Center Association of Connecticut (“CHCACT”) is a membership association comprised of Federally Qualified Health Centers (FQHCs), all of whom provide comprehensive health care to the people of Connecticut and beyond. The Association, with headquarters in Cheshire, Connecticut is a recognized national leader in the provision of technical assistance and training in practice transformation and quality improvement. Our team of professionals is dedicated to strengthening and supporting the clinical and operational performance of community health centers. Our mission is to advance and align the work of health centers, with stakeholders, to improve the health and wellness of all.

POSITION SUMMARY:  

The Sr. Program Manager is primarily responsible for the administration of project deliverables and contract requirements, submission of grant applications, and monitoring, analyzing, and submission of reports as required by each program’s contract guidelines for Ryan White Part D, Ryan White Supplemental, 330, Gilead/FOCUS and other grants as assigned. This position will supervise the Clinical Programs Coordinator.

ESSENTIAL FUNCTIONS:

• Organize programs and activities in accordance with the mission and goals of the program and of CHCACT. Provides assistance with creating and managing long-term program goals.
• Monitor the progress of numerous program activities to ensure timeliness and completion in-line with program goals.
• Maintain compliance of grant requirements and contracts.
• Collect, analyze, and monitor FQHC programmatic data and narrative reporting to ensure deliverables of program contracts are met.
• Monitor program performance measures and goal attainment and supervise FQHC quality improvement activities.
• Create and ensure timely submission of narrative, data, and budget reports to funders.
• Create yearly programmatic budgets. Manage and approve the program budget including the purchasing of all programmatic supplies. Manage and approves all programmatic FQHC budgets. Monitor variances between actual and budgeted amounts and meets regularly with Finance. Coordinate revisions to the budget as needed.
• Identify subcontractors and consultants as they pertain to organizational projects and programming.
• Oversee creation of contracts for work with subcontractors and consultants as it pertains to program guidelines.
• Conduct annual Ryan White Part D audits and prepare audit reports to monitor FQHC compliance with contract guidelines and review performance.
• Compile and categorize audit findings and verify information or data. Ability to analyze problems and recommend effective solutions.
• Assist with the development and writing of grant applications to various funding agencies, including any yearly continuation grant submissions.
• Provide support via a variety of workgroups to support Federally Qualified Health Center (FQHC) staff including Community Health Workers, Dental Directors, and Healthcare for the Homeless staff.
• Coordinate and facilitate meetings and trainings for FQHC program staff and subcontractors in accordance with contract and program guidelines, including Ryan White Clinical Quality Management (CQM) meetings, that build their clinical and quality capacity to meet and exceed contractual obligations.
• Build and maintain productive relationships with external organizations and individuals, including, but not limited to, program participants and leaders, participating health center leaders, and the program funder.
• Attend CT HIV Planning Council (CHPC) and HIV Funders Group meetings as a Part D representative.
• Provide guidance, training and supervision to the Clinical Programs Coordinator and oversees all tasks they are responsible for.
• Work collaboratively with both internal staff and external organizations.
• Travel to in-state member sites as required to monitor site compliance and provide member support. Required to utilize own vehicle.
• This position is responsible for the supervision and training of the Clinical Programs Coordinator.
• Perform other department or agency-related duties or special projects as assigned.

QUALIFICATIONS:

• Must be able to build strong relationships and work collaboratively with all levels of individuals within various agencies, FQHC leaders, advocates, community partners, and other stakeholders.
• Able to communicate information clearly and succinctly with grant funding agencies, community partners, stakeholders, and individuals from the community effectively, clearly, and positively via phone, email, and in-person.
• Must be highly detail-oriented and have excellent organizational and time management skills. Ability to multi-task, manage, and prioritize various projects, assignments, and grants as well as work effectively toward numerous deadlines.
• Must be able to work both as a team player and independently in a frequently changing environment.
• Solid understanding of project management, managing grant performance and budgets.
• Must possess and maintain a valid Driver’s License and insurance and must successfully complete a motor vehicle history check. This position requires driving a personal vehicle on behalf of CHCACT, travel (up to 30%) may be required to attend meetings throughout the state.

EDUCATION AND/OR EXPERIENCE:  

Bachelor’s degree in appropriate field (public health, health administration, or other health related field) and/or relevant experience.  Master’s degree preferred.  Three to five years of demonstrated skills and working in the fields of health, public health, or social service, preferably with a nonprofit, grant based organization. Minimum of two years supervisory experience preferred. Federally Qualified Health Center experience also preferred.

Note:

CHCACT is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.  CHCACT considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does CHCACT discriminate on the basis of sexual orientation or gender identity or expression.