Job Description

School Based Office Manager

We are seeking a School Based Office Manager

Fair Haven Community Health Care’s mission is providing quality, compassionate primary medical, dental and Behavioral Health care to those who needed it the most.  We believe that everyone should have access to high-quality medical and dental care, regardless of ability to pay.

The Office Managers functions as part of a health care team, meeting the needs of patients, staff and consumers by answering phones, greeting patients and visitors, making appointments and accessing billing information.  The Office Manager assists patients, consumers and staff with any non-medical requests to create the most efficient, professional and friendly access to our facilities.  The office manager also functions as a medical assistant and is responsible for working with providers and nurses to prepare patients in an efficient manner and ensure a smooth and consistent workflow

Duties and responsibilities

  • Provides information, forms and notifies others of arrival of students and maintains smooth patient flow throughout the SBHC
  • Understands and determines the patient’ s needs in an efficient and friendly manner
  • Acts as an interpreter if qualified
  • Schedules appointments, and follows up on reminders & no shows.
  • Answers phones and takes messages as needed
  • Maintains computer at SBHC, enters billing data, generates reports
  • Inventories, stocks and maintains office supplies & oversees maintenance at SBHC
  • Works with SBHC and school staff on education, events & activities
  • Types letters, flyers, memos etc.
  • Perform vital signs & finger sticks
  • Ensures patient confidentiality and provides patients with needed information
  • Performs other necessary duties as required by the Fair Haven Community Health Care to achieve the goal of providing primary health care


High School diploma or GED is required. Associate’s degree preferred.  A minimum of 6 months experience in a medical facility; the ability to use computer and multi-lined telephones and oral and written proficiency in English and Spanish also required.

The selected candidate will be a medical assistant with a medical assistant program (diploma) from a accredited school or be certified as a medical assistant and three year of experience.  The ability to relate with effectiveness to the public, the patient, and the other staff of the Health Center is essential.

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.

Fair Haven Community Health Care is an Equal Opportunity Employer. FHCHC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

How to Apply

Please see apply on the links below:


Link: Job & Application Details

Fair Haven Community Health Care New Haven