To function as part of a health care team, responsible for all functions related to purchasing, procurement, inventory control, receiving, service contracts, materials management and coordination and schedule of all facility related projects. The Procurement and Facility Leader assumes the role of emergency management incident commander by participating in the State of CT healthcare coalition and ensuring Fair Haven maintains compliance with required emergency preparedness exercises, incident review and annual training for staff.
Duties and responsibilities
- Oversee FHCHC’s procurement activities, identifying opportunities to increase value for money, driving efficiencies and savings and further mitigate risk, without impacting on quality
- Maintain an effective approach for procurement strategies, and establish recommendations for the procurement of services and potential suppliers
- Plans in collaboration with the Building Operations Specialist the scheduling and completion of all facility projects
- As the Emergency Preparedness Incident Commander, assumes responsibility for all aspects related to Emergency Preparedness regulatory requirements
- Responsible for seeking proposals, reviewing and following procurement policies for all facility service contracts
- Responsible for ensuring an organized process to create purchase orders, receive purchases, filing of documents and providing information to finance on time
- Maintain inventory of all furniture fixtures and medical equipment for the center and satellite locations, including a system for annual assessment and medical equipment maintenance, electrical safety and calibration
- Maintain clinical and administrative supply inventory; ordering (based on established par levels) and stocking supplies both at main clinic and the satellites,
- Manage the coordination and scheduling of gardening and landscaping tasks, litter and ensuring the exterior and interior appearance of all locations. Recommending preventive maintenance procedures, monitoring their implementation and reporting weekly on current facility related requests
- Ensuring that each location has a proper recycling, cleaning and routine maintenance program in place and takes proactive measures to improve working conditions at each office
- Responsible for creating and updating a required maintenance schedule for all facility regulatory requirements.
- Assist with on-call responsibilities for alarm company
- Active member of JCAHO Team and EOC/Safety Committee
- Coordination and inventory of all medical equipment cleaning, maintenance and calibration.
- Responsible for the annual review of the Emergency Management Plan, Emergency Planning Exercises, Incident reviews and related policies.
- Responsible for orientation of new facility employees, orientation tools and performance management.
- Oversee maintenance of logs required by DPH, Joint Commission and HRSA. Including: Life safety logs, fire alarm checks, generator logs, environment of care logs, annual report reviews, etc. Responsible for prioritizing facility wide projects and timelines to complete projects
Bachelor’s degree and five years of procurement experience. Strong organizational and time management skills; strong verbal/communication skills; Experience in building maintenance and repair; Connecticut license and access to a car is required.