Clinical Programs Coordinator

Job Description

Clinical Programs Coordinator

ABOUT US: 

The Community Health Center Association of Connecticut (“CHCACT”) is a membership association comprised of community health centers, all of whom provide comprehensive health care to the people of Connecticut and beyond. The Association, with headquarters in Cheshire, Connecticut is a recognized national leader in the provision of technical assistance and training in practice transformation and quality improvement. Our team of professionals is dedicated to strengthening and supporting the clinical and operational performance of community health centers. Our mission is to advance and align the work of health centers, with stakeholders, to improve the health and wellness of all.

The individuals comprising our Association are the source of our creativity, reputation, and vitality. Every position here at CHCACT is critical to our ability to achieve our shared objectives. Each time we hire a new staff member, we are given the chance to enhance the community and to demonstrate CHCACT’s values of accountability, diversity, respect, and responsibility. We do this by using fair, legal, inclusive, and effective hiring practices that support and comply with CHCACT’s policy and the applicable State and Federal laws in a way that is mindful of climate, culture, and diversity, and by affirming the unique qualities of each individual throughout the hiring process.

POSITION SUMMARY & FUNCTIONS: 

 The Clinical Programs Coordinator assists CHCACT with the administration of project deliverables, contracts, monitoring and procurement of reports as required by each program’s contract guidelines for Ryan White Part D, Ryan White Supplemental, 330, Gilead/FOCUS and other grants as assigned.  The position will report to the Program Manager.

ESSENTIAL FUNCTIONS:

• Collect, analyze, and monitor program data and narrative reporting to ensure deliverables of program contracts are met.
• Monitor expenditures and maintain documentation of budget/program revisions, and program and financial expenditure reports.
• Identify subcontractors and consultants as they pertain to organizational projects and programming.
• Create contracts for work with subcontractors and consultants as it pertains to program guidelines.
• Assist in conducting annual Ryan White Part D site visits and preparing site visit reports.
• Disseminate information to FQHC staff and serve as point of contact for programmatic questions.
• Assist with the development of grant applications to various funding agencies.
• Manage and prioritize multiple projects, assignments, and deadlines for grant applications with various requirements.
• Provide FQHC Community Health Worker (CHW) support via CHW Workgroup meetings and dissemination of information.
• Coordinate meetings and trainings for FQHC program staff and subcontractors in accordance with contract and program guidelines.
• Sustain FQHC subcontractor, program partner, and vendor relationships as a representative of the agency.
• Attend CT HIV Planning Council (CHPC) and HIV Funders Group monthly meetings as Part D representative.
• Provide administrative support for consulting contracts with member health centers and other organizations.
• Work collaboratively with both internal staff and external organizations.
• Travel to in-state member sites as required.
• Perform other department or agency-related duties or special projects as assigned.

SUPERVISORY RESPONSIBILITIES:

This position has no direct supervisory responsibilities.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETENCIES:  

• Able to read, comprehend, write, and speak English fluently.
• Must have a professional demeanor.
• Must have excellent written and verbal communication and interpersonal relationship skills.
• Able to communicate information clearly and succinctly, both in writing and orally in multiple formats.
• Must be able to build strong relationships and work collaboratively with all levels of individuals within various agencies, FQHC leaders, advocates, community partners and other stakeholders.
• Able to communicate with grant funding agencies, community partners, FQHC staff, CHCACT staff, and individuals from the community effectively, clearly, and positively via phone, email, and in-person.
• Must be proficient in Microsoft Office (Word, Excel, OneNote, PowerPoint, Outlook), Zoom and Internet.
• Must be highly detail-oriented and have excellent organizational and time management skills. Ability to multi-task, manage and prioritize various and differing projects, assignments, and grants as well as work effectively toward numerous deadlines.
• Must be able to work both as a team player and independently in a frequently changing environment.
• High degree of independence, flexibility, initiative, and commitment is required.
• Must possess and maintain a valid Driver’s License and must successfully complete a motor vehicle history check.

EDUCATION AND/OR EXPERIENCE:  

Bachelor’s degree in appropriate field (public health, health administration, or other health related field).  Master’s preferred. Experience in lieu of degree will be considered. Minimum of 2-3 years of demonstrated skills and working in the fields of health, public health, or social service.  Federally Qualified Health Center experience also preferred.

PHYSICAL AND VISUAL REQUIREMENTS:

While performing the duties of this job, the individual is regularly required to use computers and office equipment, manipulate documents, and move about the office.  The employee may experience prolonged periods of sitting. The employee may occasionally move materials up to 25 pounds and must be able to access and navigate each department at the organization’s facility.  This position requires driving a personal vehicle on behalf of CHCACT.

LANGUAGE SKILLS:

The position requires above average interpersonal, verbal, and written communication skills.   Must have the ability to effectively speak before groups and present training to all types of audiences.

MENTAL DEMANDS AND REASONING ABILITIES:

Job requires the ability to focus, attention to detail as well as thoroughness in completing work goals. The ability to analyze information, formulate diverse solutions and make decisions using logic to address work-related issues is required.

WORK ENVIRONMENT/TRAVEL:

This is a remote, work from home position, with regular or intermittent visits to the work location (Cheshire, CT) and various FQHC sites.  The incumbent regularly performs work in an office environment as well as at FQHC sites. Travel (up to 50%) may be required to attend meetings throughout the state.  Will be required to utilize their personal vehicle to drive to FQHC sites.

Note:

This position description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. The Association reserves the right to modify, change or add to the position’s job duties and responsibilities as business needs may require.  This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

CHCACT is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.  CHCACT considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does CHCACT discriminate on the basis of sexual orientation or gender identity or expression.