Assistant Controller

Job Description

Assistant Controller

The Assistant Controller is responsible for general accounting functions including, but not limited to: maintaining the financial records for Community Health & Wellness Center (CHWC); payroll oversight; grant and other expense reporting; conducting invoice activities; paying vendors for delivered materials; performing clerical/administrative functions, and; special projects as necessary.

Required:

1. Education:
   • Bachelor’s degree in Accounting or Finance.
2. Qualifications:

• Strong understanding of accounting.
• Ability to meet, manage and prioritize assigned deadlines.
• Ability to act and operate independently with minimal daily direction from manager to accomplish objectives.
• Proficiency in Excel, Word, Quickbooks, ADP, and multiple accounting software packages a plus.
• Ability to work cooperatively and collaboratively with all departments, employees, management, and external agencies to maximize performance, creativity, problem solving and results.
• Experience working in a Federally Qualified Healthcare Center (FQHC) or other regulated setting (e.g. government, banking, non-profit, healthcare) preferred.
• Excellent communication skills and analytical skills.

Essential Job Functions:

1. Performs the monthly fiscal close. Prepares all accounting entries including, but not limited to prepaids, payroll and vacation accruals, benefit and overhead allocation and any other necessary journal entries.
2. Keep financial records to track expenditures, profit and loss, cash flow, and other activities.
3. Responsible for Deferred Revenue each month and ensures income is recognized as earned.
4. Responsible for all fixed asset accounting and monthly depreciation entry in the general ledger.
5. In the absence of the Accounting Coordinator, communicates with outside vendors, assures invoices are paid and deposits are reported in the cash account in a timely manner.  Reviews processing of associated 1099/1096 forms at year-end.
6. Reconciles all Balance Sheet Accounts on a monthly basis with assistance from Accounting Coordinator.
7. Assist finance team with tasks to complete external audits and reporting by analyzing and scheduling general ledger accounts and providing/summarizing information to auditors.
8. Assist with preparation of annual budget.
9. Assist with administration of the grant cycle from application to closing; ensure that grant requirements are met and payments, flow of funds and reports are appropriate.
10. Coordinates and maintains miscellaneous grant billings in reports. Experience with government grants and reporting is a plus.
11. Correspond with and support “owners” of grants as requested to ensure reporting compliance.
12. Uses of statistical and financial principals and techniques to prepare reports including federal Uniform Data System reports, Medicare and Medicaid Cost reports.
13. Oversee Payroll function including reviewing bi-weekly payroll management reports issued by outside vendor, quarterly 941 tax return, and annual company W-2 and earnings summary. Ability to process payroll in the absence of Accounting Coordinator.
14. Backup for Accounting Coordinator and ability to “step-in” for Controller
15. Assists other Fiscal team members with coding, financial software or other GL and technical questions